Generating filled-out IDS forms

ClaimMaster lets you quickly fill-out IDS forms (either SB08 or 1449) with the bibliographic data downloaded from the USPTO/EPO.



Getting Started

  • In Word 2007 or later - from the ClaimMaster Ribbon, click on the USPTO Office Actions, Shells, and Forms menu, then Generate IDS Forms:


  • In Word 2003 or earlier - from the ClaimMaster toolbar, click on the USPTO Office Actions, Shells, and Forms menu, then Generate IDS Forms:




Feature Options

Once this operation is selected, you will be prompted with the following menu, which will allow you to generate IDS form that are filled with bibliographic data downloaded from the USPTO and EPO:



Step 1:        Specifying prior art listings


    1. Click this button to import one or more patent numbers directly from the currently open Word document.
    2. Click this button to import a list of patent numbers from another file. Supported formats are .txt, .doc, .docx, and PDF files with text.
    3. Switch to "Non-patent Literature List" tab to specify a list of NPL literature to be inserted into the SB08 or 1449 form. Each NPL entry should begin on a new line.

    1. The "Database Settings" tab lets you specify various settings for downloading IDS data from USPTO/EPO:

       4.A.   Select the source for EPO downloads.  OPS is the default source, as it is faster, but you can switch to Espacenet if OPS is not available.

       4.B.   Check this box if you need to download kind codes for the older USPTO patents because USPTO does not provide kind codes for older patents issued before 1970s.  However, this data is still available from the EPO.  Note that connections to the EPO site are typically slower for the users from the U.S.

    1. Specify a list of the patent/publication prior art to be included in the IDS.  The list should include US and/or foreign patent or publication numbers in standard formats that are understood by the USPTO/EPO websites, such as US7891588, 2009/0098753, or SI1985728, etc.  Prior art #s should be separated by spaces or semicolons.
    2. Click this button to begin the download process for the bibliographic IDS data.


Step 2: Downloading information for the IDS header


    1. Use this section to you enter your application number(s), which will be used to access PAIR and look up various bibliographic information for the SB08/1449 header (see e.g., a sample header below).  To do so, simply type in one or more application numbers and click Lookup biblio data from PAIR button below (item 8).  ClaimMaster will download biblio information for each of the specified application numbers, showing the results in a table (item 12).  Each row corresponds to the provided application number

    1. Here, using a pull-down menu, you can  select a frequently used application #  from all of the entries loaded in the PAIR cache.
    2. Press this button to download bibliographic information for the specified application number (item #1) from either Private or Public PAIR.   The choice of Private or Public PAIR is based on your selection for item #4.  To switch between Public and Private pair, switch to "PAIR Settings" tab and select either Private or Public PAIR as the source of information.
      1. Note: Private PAIR access is available only in ProPlus & LitePlus versions.
    3. If this checkbox is selected, ClaimMaster will proceed to download the bibliographic data directly from Public/Private PAIR rather than loading it from cache.  The newly downloaded bibliographic data for this application will then be stored in PAIR cache.
    4. Select this checkbox to look up any related pending applications from PAIR.  When Get application data from PAIR is checkbox is selected (and button 9 is clicked), ClaimMaster will crawl PAIR and identify any applications in the family of the specified application that are still pending (i.e., not abandoned or issued) and will list those applications (along with their bibliographic data) for you in a table (item 12).  In addition, ClaimMaster will display the family tree for the application with any pending applications highlighted in green.


    1. This table lists the bibliographic data for one or more applications that will be used to fill-out the header of the IDS form (see item 6).  Each row will be used to generate a separate IDS form. If you do not want to generate an IDS form a particular application, simply unselect the row - only selected rows will be used to generate separate IDS forms. You can select multiple rows by dragging the mouse across each row.


Step 3: Generating IDS Forms


    1. Click this button to generate an SB08 pdf document with filled-out inventor/application data.  If you need to download kind codes for the older USPTO patents, make sure to check  item # 4.B, because USPTO does not provide kind codes for older patents issued before 1970s.  However, this data is still available from the EPO.  Note that connections to the EPO site are typically slower for the users from the U.S.
    2. Click this button to generate a 1449 document with filled-out inventor/application data
      • Note that the template for the 1449 form is located in %APPDATA%/ClaimMaster/Settings/1449_template.dot file. You can change this file to make it compatible with the 1449 forms used in your firm. %APPDATA% points to the Windows application directory for the current user. Please ask your IT department if you are not sure about its location.
    1. Click this button to export the downloaded bibliographic data to a Microsoft Excel's CSV file
    2. If this checkbox is selected, the IDS form will be filled with the inventor names, not assignee names.
    3. If this checkbox is selected, the IDS form will be filled with the assignee names, not inventor names.
    4. If this checkbox is selected, the IDS form will be filled with the assignee names for foreign references and inventor names for US references.
    5. If this checkbox is selected,  all downloaded IDS data will be saved as an XML Data package file, which can then be imported into the official USPTO SB08 form in Adobe Acrobat. This may be helpful for systems with restricted settings that do not allow to automatically populate pdf forms. If this option is selected, a pdf will not be generated - rather, the XDP file will be saved to the Save Directory, as explained in the section on downloading patent data.
    6. If this checkbox is selected and you are generating an SB08 form, then ClaimMaster will fill out the signature section with the attorney name, registration number, and date.  See configuring replacement fields for more information.

21. The patent downloader/IDS feature also uses a local cache file to store data from previous downloads, which may help speed up the processing for IDS forms that share some common numbers. If caching is enabled, you can change various caching settings from the "Cache" tab.  From there, you can specify whether to cache results (recommended), clear cache results, and also export the existing cache to a comma separated file (.csv)



22. In addition, ClaimMaster has built-in tools for testing connectivity/time-out issues. You can test connectivity from the "Connection..." tab. From this tab, you can run a quick connection test to the USPTO/EPO websites by pressing the Test Connectivity button. In addition, you can specify whether to keep the Internet Explorer window open during all downloads, which may help diagnose various time-out issues.


    1. This field specifies the location of the save directory.  Is the location is not blank, generated IDS forms will be stored in that directory.
    2. Press these buttons to move back and forward between the downloaded documents.
    3. The bibliographic information for the currently reviewed patents is shown in this section
    4. Export all front pages to a single pdf document
    5. Switch to the preview tab, which shows the front pages of the downloaded references.
    6. Switch to the log tab, which shows the download log and if any errors were encountered during the download.
    7. The front pages of the prior art references are shown here. You can export all of them in a single file, by clicking on item 26.
    8. The "Minimize to system tray" button will appear during active downloads.  Click it to minimize this menu to system tray while the download is ongoing. You will be notified when the process completes with a balloon pop-up, at which point the menu will again resume its normal size.